compensation: DOE employment type: full-time non-profit organization
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Impact Teen Drivers, a leading 501(c)3 dedicated to stopping the # 1 killer of teens in America--reckless and distracted--is seeking an Executive Assistant who wants to be part of something important and special. A person who understands the responsibilities of being an incredible team player while working independently, is confident in his or her abilities, and who has the skill set to back it up--ultimately, we are looking for someone who wants a stable position where she or he will be valued for the long-term.
The Executive Assistant position will directly report to and support the Executive Director with administration, office management, and additional duties as needed.
Must be a thoughtful, detail-oriented, and committed individual who possesses excellent time management skills and the ability to multi-task and prioritize work; truly understands attention to detail and problem solving skills; has excellent written and verbal communication skills; and has the ability for strong organizational and planning skills in a fast-paced environment.
• Support and advise the Executive Director with planning, office management, and policy matters.
• Serve as the management liaison between the Executive Director and employees; effectively communicate and present critical matters affecting operation or finances in a timely manner.
• Organize materials and planning for meetings.
• Maintain continuous lines of communication, keeping the Executive Director informed of all critical issues in a timely manner.
• Represent the organization internally and externally, as necessary, particularly in outreach and coordination of new development and relationships, including vendor relationships.
• Education outreach as needed with local groups.
• Assist with grant proposals; oversee grant projects.
• Basic office and HR support as needed.
• Promote a culture of high performance and continuous improvement that values learning and a commitment to quality, integrity, and compassion.
• Develop new and cultivate existing relationships with points of contact/vendors.
• Instill a sense of accountability among office team members by modeling tight oversight of individual and organization performance standards.
• Coordinate and organize the work of office employees, volunteers, and interns working in close collaboration with the Executive Director.
• Ensure office employees receive timely and appropriate training and development on new policies and procedures.
• Coordinate with affected family members using a supportive and collaborative approach while ensuring confidentiality.
• Oversee implementation of and upgrade as needed policies, internal controls, accounting standards, and procedures for all major grants.
• Assist with planning, coordinating, and executing grant and fundraising activities to support annual budget goals.
• Ensure operational decisions are adhering to the strategic plan and financial goals provided by Executive Director.
• Maintain and improve administrative and purchasing systems.
• Passion for serving others and a strong understanding of the Impact Teen Drivers mission.
• Strong business management, organization, and administration skills preferred.
• Exceptional written and interpersonal communication skills and the ability to effectively interface with the Executive Director, employees, and target audiences for implementing educational programs.
• Strong project management skills for managing complex, multifaceted projects that result in measurable successes and program growth.
• Understanding of human resources including onboarding and general HR policies.
• Proven track record of success facilitating organizational development within a growing organization.
• Excellent judgment and creative problem solving skills including negotiation and conflict resolution skills.
• Strong mentoring and coaching experience to a team with diverse levels of expertise.
• Kind team player who can multitask and adapt to an evolving environment while maintaining composure.
• Self-reliant, good problem solver, results-oriented.
• The ability to adapt quickly and shift priorities to accommodate new and timely tasks.
• Energetic, flexible, collaborative, and proactive; a team leader who can positively and productively impact both strategic and tactical administration initiatives and fiscal responsibilities.
• Experience with basic bookkeeping principles a plus.
• Ability to operate as an effective tactical and strategic thinker.
• Someone who wants to be an important part of something larger than themselves.
Please include a cover letter noting why you are interested specifically in this position.
Principals only. Recruiters, please don't contact this job poster.
do NOT contact us with unsolicited services or offers